CityLab High School PTO
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be CityLab High School PTO, 912 S Ervay Street, Dallas, TX 75201.
Section 2: DESCRIPTION – The CityLab High School PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue Code.
Section 3: PURPOSE – The purpose of the CityLab High School PTO is to enhance and support the educational experience at CityLab High School, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at CityLab High School through volunteer and financial support.
ARTICLE II – MEMBERSHIP
Section 1: Any parent, guardian, or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights. The principal and any teacher employed at the school may be a member and have voting rights. Membership will be $10/one adult and $5 for students.
Section 2: Dues will be established by the executive board. A member must pay his or her dues at least 14 calendar days before the meeting to be considered a member in good standing with voting rights.
ARTICLE III – OFFICERS & ELECTIONS
Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following officers: President, Vice President, Secretary, and Treasurer. CityLab High School will designate a CityLab staff member as a PTO Facilitator that will be a voting member of the Executive Board.
Section 2: BOARD – The Board shall consist of the following officers: Executive Board (President, Vice President, Secretary, Treasurer, and PTO Facilitator) and co-chairperson for Programs.
Section 3: TERM OF OFFICE – The term of office for all Executive Board officers is two years, beginning immediately upon election, and ending June 1st of the year after they are elected. The term of office for all other Board positions will be one year, beginning immediately upon election, and ending June 1st the following year. Any Board officer may serve in the same position for two consecutive terms. Each person shall hold only one office at a time.
Section 4: QUALIFICATIONS – Any CityLab High School PTO member in good standing may become an officer of the PTO.
Section 5: DUTIES –
Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of no more than $100.00.
President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO including up to date copy of CityLab High School PTO bylaws.
Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President. Manage communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc. Additionally, the Vice President will be in charge of maintaining the up to date membership list.
Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.
PTO Facilitator/Fundraising – CityLab High School staff member assigned to the CityLab PTO Executive Board to coordinate fundraising needs and wishes with the PTO. Assists with communication between CityLab High School and PTO. Oversees and coordinates with program co-chairperson.
Programs – Both co-chairperson of programs will work with CityLab PTO Facilitator/Fundraising lead. Presides over program committee. Presents ideas to Board based on CityLab wish list.
Section 6: BOARD MEETINGS – The Board shall meet monthly during the school year, or at the discretion of the President. The Executive Board shall meet at the discretion of the President.
Section 7: REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 8: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term. If there is a vacancy in the office of president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected.
ARTICLE IV – MEETINGS
Section 1: GENERAL PTO MEETINGS – General CityLab High School PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the Executive Board. The regular meeting of the CityLab High School PTO shall be the second Tuesday of each month during the school year at 6:00pm at CityLab High School.
Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
Section 3 – QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of the PTO shall coordinate with the school year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of CityLab High School PTO, requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTO shall arrange an independent review of its financial records each year.
Section 3: ENDING BALANCE – The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 4: CONTRACTS – Contract signing authority is limited to the President or the President’s designee.
Section 5: BUDGET – A tentative budget shall be drafted in the fall for each school year and approved by a majority vote of the members present.
ARTICLE VI – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be donated to CityLab High School.
ARTICLE VIII – PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”
These bylaws were adopted on November 10, 2017.